Changing the Account for Applying Surcharges in Your Accounting Software

To change the account where your surcharges are applied in your accounting software, follow the steps below. While we recommend using "Uncategorized Income" as the account, you are free to choose any account that suits your needs.

Step 1: Log into Benji Pays.

Step 2: Click Settings>Payment Gateway Settings.

Step 3: Next to the payment gateway you wish to edit, click the pencil icon. Scroll until you see  "Surcharge Income account" and choose the correct account from your accounting software from the drop down menu and click "Save Gateway".

Business Central

For Business Central, a Benji Pays-managed surcharge is recorded as a separate G/L Account line in the gateway's cash receipt journal, described as "Surcharge for Payment: [reference]". 

The line is posted to the account selected as the gateway's Surcharge Income Account for that currency, so make sure that account is mapped for every currency you surcharge. If it is not, the transaction shows "BC surcharge clearing account is not configured. Configure the refund/clearing account for this gateway currency in gateway settings."

Surcharges on Benji Payments transactions are withheld by the platform and are not recorded in Business Central.